Flow routines

Before you start

• Routines are set up by asking Flow. There is no form to fill in.
• To get notified on your phone, install the Beoflow app on iPhone or Android and allow notifications.

Set up a routine

1. Open Flow.
2. Ask for what you want and when, for example: “Every Monday at 7am, review last week and suggest this week’s focus.”
3. Flow sets up the routine. It will appear in your routines list with its next run time.

A routine can run daily, weekly, monthly (on day 1 to 28) or once. Times follow your time zone. You can have up to 20 routines.

To change a routine’s time or what it does, ask Flow. A one-time routine can’t be moved: delete it and ask for a new one.

Manage your routines

Web and Android: in Flow, open the sidebar or conversation list. Your routines are listed under Routines, each with its next run time or Paused.

• Use the switch to pause or resume a routine.
• Open the routine’s actions menu for Run now, Open latest Flow conversation or Delete routine.

iPhone: in Flow, tap the repeat icon at the top left to open ROUTINES.

• Use the switch to pause or resume a routine.
• Tap a routine to open the conversation from its latest run.
• Touch and hold a routine, then tap Delete.

A one-time routine switches itself off after it runs, including when you use Run now.

When a routine runs

Flow runs it in a new conversation. If Flow has something to say, your phone shows: “Your routine ran. Tap to see what Flow said.” Tap it to open the conversation.

The notification never shows your data, so nothing personal appears on your lock screen.

When Flow finishes an answer you left

If you leave Flow while it is still answering, it keeps working. When the answer is ready, your phone shows “Flow has responded.” Tap it to open the conversation. If Flow couldn’t finish, the notification tells you, and tapping it lets you try again.

For coaches: watch an athlete or a team

A routine you set up is always yours: it runs in your account, uses your allowance, and you get the result and the notification. What it looks at is up to you.

• One athlete: select the athlete, then ask Flow, for example “Every Sunday at 6pm, review Sam’s week.” Flow says which athlete it will watch and asks you to confirm.
• A whole team: on Team Overview, pick the team, then ask Flow. Or name the team: “Every Monday, check how the juniors recovered.”

A routine that watches someone else can suggest changes for you to approve, but never changes their training itself. It only reads athletes who share their data with you. If someone stops sharing, they are left out from the next run.

On the web, each routine says what it watches, for example Watching Sam or Watching Juniors. When you select an athlete, the list also shows that athlete’s own routines, marked Sam’s own routine. You can pause or delete those, but not run them.

Troubleshooting

• No routines yet: ask Flow to set one up.
• A routine didn’t run: routines use your weekly Flow allowance. If it’s used up, that run is skipped. The next run goes ahead once you have allowance again.
• No notification: check notifications are allowed for Beoflow in your phone’s settings. A run where Flow had nothing to say sends no notification. Routine notifications go to the phone app, not the web.
• Too many routines: the limit is 20. Delete one you no longer need.
• Two routines close together: if you ask for one within an hour of another on the same day, Flow mentions it.

Privacy

A routine reads the same Beoflow data Flow can read when you ask it yourself. Results stay in your Flow conversations. Notifications contain no data. A coach’s routine sees only athletes who share their data with that coach.

Related

• Ask Flow
• Let Flow make changes
• Team overview