Programs

Before you start

• You need a coach account. Programs is in the coach sidebar of the Beoflow web app (web.beoflow.com).
• Programs are built and managed on the web only. The iPhone and Android apps show athletes the sessions from your program on their own calendar, but you can’t create or edit a program there.
• An athlete can only be put on your program after they have accepted your connection request (they share their training with you).

Create a program

1. In the sidebar, open PROGRAMS.
2. Choose Create program.
3. Enter a Program name and choose Create.
4. Add sessions on the program’s calendar, the same way you add them to any calendar.

To switch between your programs, use the program selector at the top of the page. It also lets you create a new one.

Put athletes on a program

1. Open the program.
2. Choose the athletes button at the top of the page (it shows how many athletes are on the program, for example 3 athletes). The Athletes panel opens.
3. Choose + Assign athlete and pick an athlete from the list.

To bring in someone who isn’t on Beoflow yet, choose Invite an athlete in the same panel.

If the athlete is already following another program, you’ll see Replace current program? Choose Replace program to move them. Their upcoming sessions from the old program are deleted; their past sessions stay.

How your changes reach athletes

• When you edit a session in the program, every athlete on it gets the change on their calendar.
• If an athlete changed a session themselves, or deleted it, their version stays. Your later edits don’t overwrite what they changed.
• In the Athletes panel, an athlete who has changed upcoming sessions shows a line such as 2 sessions changed from your plan. Athletes following the program as written show no line.

Take an athlete off a program

1. Open the Athletes panel.
2. Choose the remove button (the cross) next to the athlete’s name.

Their past sessions stay on their calendar. Upcoming sessions that came from the program are removed.

Share a read-only copy

1. Open the program actions menu (the three dots at the top right).
2. Choose Share a read-only link.
3. Either choose Send to and enter the people or email addresses to send it to, or create a link: pick how long it lasts under Expires after (from 1 day to No expiry), optionally fill in Who is this for? (optional), then choose Create link.

Anyone with the link can read the program on a web page without a Beoflow account. They can’t edit it, copy it or assign it to anyone. Your links are listed under Existing links, where you can copy a link again or Revoke it.

More actions

From the same menu you can also:

• Manage program & editors: change the plan name, see the athletes on it, and add people who can edit it with you (Invite editor). Invited editors appear under CONTRIBUTORS once they accept.
• Sell this program: see the Sell a program guide.
• Delete selected program: removes the program and its sessions. Your default plan can’t be deleted.

Troubleshooting

• “This athlete has not shared their training with you yet.” The athlete hasn’t accepted your connection request. Ask them to accept it, then assign them again.
• My edit didn’t show up for one athlete. They changed or deleted that session themselves, so their version is kept.
• An athlete’s upcoming sessions disappeared. They were taken off the program, or moved to another program. Past sessions are never removed.
• I can’t find Programs on my phone. Program building is on the web app only.

Privacy

• Putting an athlete on a program needs their accepted data-sharing consent.
• Only you, as the program’s owner, can add or remove athletes. Editors you invite can change the program’s sessions.
• A read-only link shows the program’s sessions and your name as its coach. It never shows the athletes on the program, their data, or the price.

Related

• Sell a program
• Plan editors
• Invite an athlete