Set up Beoflow as a coach

Before you start

• Create an account at web.beoflow.com/register, choose COACH, and confirm your email. Setup starts once your email is confirmed.
• Use a computer or tablet browser. Coach setup is on the web only.
• No card is needed for the free trial: it lasts 10 days, or 30 days if you book a setup call with us.
• Have your athletes’ or clients’ email addresses ready.

1. Start setup

On SET UP COACHING, read the overview and select Set up in three steps.

2. Choose your first program

1. On YOUR PROGRAMS, answer Where does your first program come from?:
   • A template program: start from a program written by an elite coach and make it your own.
   • Import my own program: paste it or attach the file (PDF, spreadsheet, Word, plain text, or .FIT and .ZWO workouts). Flow puts it on the calendar.
   • Start blank: an empty calendar. Build it yourself, or tell Flow what you want.
   • Skip for now.
2. Select Continue. If you picked a template, choose one and select Use this program.
3. Check the program on its calendar. You can ask Flow to change it. Select Looks good, continue, or Choose a different program.
4. Under Name your program, type a name and select Continue. Your invites carry this name.

On TrainingPeaks? Select On TrainingPeaks? How to export on the calendar for the steps.

3. Choose your alerts

1. On YOUR ALERTS, read What Flow watches, then select Choose how early to hear.
2. Under How early, and where?, pick a setting: Only the clear cases, Balanced (the default) or Tell me early.
3. Under Where, alerts always arrive In the app. Turn Push notification on or off.
4. Select Continue, or Use the defaults.

You can change any of this in Settings later.

4. Schedule your weekly review

1. On WEEKLY REVIEW, see what a review looks like, then select Set the schedule.
2. Under When should it land?, pick a Day and Time (the default is Monday at 06:00, in your timezone).
3. Select Turn on the weekly review, or Not now.

5. Invite your athletes and start your trial

1. On YOUR ATHLETES, answer Who is this program for?:
   • Athletes I coach: they accept, share their training and recovery, and the program lands on their calendar.
   • Clients I sell coaching to: they get an email, sign up, pay you through Beoflow, and get the program. You set the price later.
   • Or select Skip for now.
2. Select Continue, then add email addresses (press enter after each). For athletes you can name a group; for clients you can add a personal note.
3. Select Continue with your invites. They are sent when your trial starts.
4. Select Start 10-day free trial. To get 30 days instead, select Book a call, get 30 days first.
5. Select Open your program (or Open the calendar if you skipped the program step).

What you’ll see

• Your athletes appear once they accept your invitation and start sharing data. Flow starts its nightly read the first night an athlete shares data.
• During the trial you can invite up to 3 athletes. Your trial covers them.
• After your trial, you choose a yearly or monthly coach plan. Athlete seats are charged per month for each athlete, billed once they accept. Prices are shown on the screen.

Troubleshooting

• “Up to 3 athletes during your trial; add more once you choose a plan.” You have reached the trial limit. Choose a plan to invite more.
• “Could not send those invites. Check the addresses and try again.” One or more addresses look wrong, or the send failed. Check them and try again.
• “That program cannot be sent. Pick it again in Programs, then send these invites.” Go back to YOUR PROGRAMS and choose it again.
• “This account cannot start a free trial. Choose a plan to continue.” This account has already had a trial or already has a plan. Pick Yearly or Monthly to continue.
• “Booking link coming” instead of a booking button: the call can’t be booked from this screen yet. Contact support.
• I switched browser and setup started over. Your place in setup is saved in the browser you used. Things you already finished, like sent invites, are kept.
• I already paid but setup asks again. Select Restore a purchase.

FAQ

• Can I set up on my phone? Coach setup runs in a web browser. Use a computer or tablet for the best fit.
• What happens when the trial ends? Choose a plan before it ends to keep your athletes’ data flowing.
• Can I change my alerts or review schedule later? Yes, in Settings.

Privacy

Your athletes decide what you can see: they accept your invitation, choose what to share, and can change or withdraw your access at any time. Until an athlete accepts, you see nothing of their data.

Related

• Invite an athlete
• Manage access
• Athlete alerts
• Weekly review suggestions
• Programs
• Coach seats